As companies reinvent themselves in the post-pandemic office environment, new workplace realities intersect with legacy document retention and retrieval policies. No where is this more apparent than in San Jose, California, the heart of Silicon Valley.

Electronic document management is the new norm.

Secure, searchable cloud storage systems make it easy to search, store, index and retrieve documents. Mobile telephone scanning apps enable scanning anywhere. Optical character reading (OCR) technology is now built into Portable Document Format (PDF) readers. And electronic signature apps such as Docusign and Adobe Sign have reduced the need to retain physical documents.

The paperless office has arrived.

Paperless offices were predicted as early as the 1980s, but the marketplace was slow to accept a world without file cabinets and 8-1/2 by 11 pages. Not only have technologies now caught up, office workers have embraced work-from-home, teleconferencing and electronic document sharing. The virtual office is the new normal.

How to reduce a company’s footprint—and costs—by optimizing paper storage.

Nowhere is the need to reduce a company’s real estate costs more apparent than in Silicon Valley, where rents in cities like Sunnyvale, Cupertino, Santa Clara and Mountain View are now more than $65 per square foot per year. At that rate, a 24 x 15 banker’s box occupying 2.5 square feet of floor space costs $162.50 a year to store—and the five-year cost with rent increase, utilities, building maintenance and insurance costs easily exceed $1000. For a single box!

Shred or store? A cost analysis.

With the cost of shredding a banker’s box full of paper around $10 and the prospect of a banker’s box sitting in a corner costing me $1000 or more to store for the next five years, shredding documents and downsizing your office space needs can have a big payoff. Shredding paper costs about 1 percent of the cost of storing a box of files on-site in Silicon Valley for five years. The savings: 99 percent.

Let OmniShred help you save money.

OmniShred, located in San Jose and close to work centers in Campbell, Cupertino, Sunnyvale, Milpitas, Santa Clara and Mountain View, can help you reduce your paper storage footprint with a regular shredding program or a one-time purge.

Give us a call at 669-200-9000 or email [email protected] to get started!